The National Association of Pastoral Musicians

Standards for Excellence: An Ethics and Accountability Code

(The outline and structure used in creating this document follows the Maryland Association of Nonprofit Organization’s “Standards for Excellence: An Ethics and Accountability Code for the Nonprofit Sector.” This MANO document was invaluable to the process used in creating NPM’s Ethics and Accountability Code.)

What follows is a complete description of the organizational practices and procedures by which the National Association of Pastoral Musicians (NPM) operates. The purpose of this document is to demonstrate to its membership and all who are served by NPM its commitment to the highest standard of organizational behavior. As a nonprofit organization serving church musicians of the United States and abroad, NPM strives to maintain the highest level of ethical and moral values within its day-to-day operations.

There are eight Guiding Principles with supporting Standards of the organization that provide performance benchmarks for NPM’s operations. They are:

I. Mission and Program
II. Governing Body
III. Conflict of Interest
IV. Human Resources
V. Financial and Legal
VI. Openness
VII. Fundraising

Each of these Guiding Principles will include detailed information that best describes NPM’s practices and procedures. If the information relates to material found within the NPM Constitution and/or Bylaws, the location of such will be cited; otherwise, a brief explanation of organizational policy will be provided. None of the information provided in this document is meant to undermine or challenge that found within the NPM Constitution and/or Bylaws. It is merely to present how NPM manages and governs as a professional organization fulfilling its obligations and serving its membership.

I. Mission and Program

A. The NPM Mission Statement is as follows: “The National Association of Pastoral Musicians fosters the art of musical liturgy. The members of NPM serve the Catholic Church in the United States as musicians, clergy, liturgists, and other leaders of prayer.”
B. The Board of Directors revisits the NPM Mission during the winter Board meeting each year.
C. NPM has been committed to the process of strategic planning approximately every 3 years where organizational goals and objectives are determined and initiated. This planning occurs within the framework of the NPM mission. The planning process also includes an evaluation of the NPM mission itself, as well as all supporting programs.
D. NPM executes its programming/services with the utmost respect and greatly considers the needs of the membership. NPM seeks participant’s evaluation at every sponsored event and incorporates such evaluation within future planning and programming. The NPM Chief Executive Officer, Board of Directors and Staff remain open and present to members who express concerns. NPM also has a Privacy Policy Statement found on the NPM Website.

II. Governing Body and Leadership

A. The composition and responsibilities of the NPM Board of Directors are clearly defined in Article IV of the NPM Constitution and Points 2-3 and 31-34 of the NPM Bylaws.
B. The composition and responsibilities of the NPM Council are clearly defined in Article V of the NPM Constitution and Points 4-5 and 25-30 of the NPM Bylaws. The NPM Council, among other duties, serves as an advisory body for the NPM Board of Directors and Chief Executive Officer.
C. NPM Chapters, Divisions, Interest Sections and Committees are defined In Articles VI-VII of the NPM Constitution and Points 7-16 of the NPM Bylaws.
D. All NPM Board Members and staff conduct the affairs of NPM with the highest ethical standards.

III. Conflict of Interest

A. NPM has a written conflict of interest policy that directly affects the Chief Executive Officer and the Board of Directors.
B. NPM also includes a written conflict of interest statement for all newly elected Board members.

IV. Human Resources

A. NPM has a written handbook that describes all personnel policies and procedures. This handbook has been approved by the Board of Directors and is made available to all part-time and full-time employees.
B. Written performance reviews are performed annually for all part-time and full-time employees.
C. All new employees receive a formal orientation that includes the receipt of the handbook of personnel policies and procedures, a job description and a copy of the Standards for Excellence document.

V. Financial and Legal

A. NPM operates in accordance with an annual budget that has been approved by the Board of Directors. Year-to-date financial reports are created and reported to the Board of Directors in a reasonable period of time for periods ending March 31, August 31, October 31 and December 31. All annual financial reports are certified audited. Any suspected financial impropriety or misuse of funds can be confidentially reported to any member of the Board of Directors.
B. NPM complies with all applicable federal, state and local laws governing nonprofit organizations. NPM carries appropriate liability insurance coverage for the organization, its employees and Board of Directors.

VI. Openness

A. NPM shares publicly an annual report with its membership that includes information regarding the NPM mission, strategic plan, statement of activities and a summary statement of financial position.
B. The Chief Executive Officer and the Board of Directors are accessible to the NPM membership for meaningful communication opportunities regarding NPM affairs. The Chief Executive is responsible for assuring that NPM is complying with both the letter and the spirit of federal and state laws that require disclosure of information to members of the public.

VII. Fundraising

A. Fundraising is an integral and critical part of revenue generated by NPM. Efforts for fundraising include the Annual Fund, Scholarships, Silent Auction at National Conventions and the Legacy Society, among others. Fundraising and development efforts occur with minor increases in operation expenses to NPM.
B. Solicitation and promotional materials always include truthful and accurate information regarding NPM. Revenue generated through fundraising earmarked for specific uses is always honored. NPM honors the known intentions of donors.
C. NPM greatly respects the privacy of all donors and maintain safeguards that secure the confidentiality of all information regarding donors.